MSA Constitution
MSA CONSTITUTION
1.0 DEFINITIONS
1.01. MSA shall be deemed to refer to the Muslim Students’ Association of Scarborough Campus, University of Toronto for purposes of this constitution
1.02. The term Ameership shall be deemed to refer to the elected president (Ameer or Ameerah).1.03 The term Vice Ameership shall be deemed to refer to the elected vice-president (Vice Ameer or Vice Ameerah).
1.04 The term Executive shall be deemed to refer to the elected positions of President, vice-presidents (2), secretary and treasurer
1.05 The Board of Directors shall be deemed to refer jointly to the ten (10) elected and non-elected Directorial positions
1.06 The MSA Board shall be deemed to refer to the Executive, Board of Directors and Committee Heads collectively
1.07 The terms “general member(s)” and “general membership” shall be deemed to refer to every member of MSA, subject to section [3.0]
1.08 SCSU shall be deemed to refer to the Scarborough Campus Students’ Council for purposes of this constitution
1.09 The Qur’an shall be deemed to refer to the Holy Book of Islam, considered to be the word of God.
1.10 The Sunnah shall be deemed to refer to the way of life of the Prophet Muhammad
(PBUH), considered to be a guide to the personal and communal behaviour of Muslims
1.11 The Shari’ah shall be deemed to refer to the religious code of laws and rules governing the life of Muslims.
1.12 Da’wah shall be deemed to refer to the practice of educating the public about Islam
2.0 STATEMENT OF OBJECTIVES
2.01 This constitution is enacted for the purpose of establishing a representative body of elected members to help
(a) bring together the Muslim community on campus
(b) encourage and facilitate the practice of Islam on campus
(c) promote awareness of Islam among the campus community
2.02 The MSA will organize events in accordance with the Shari’ah and Sunnah. Any interference on the pretext of “modernization” or any such ideas will not be acceptable, as Islam is a way of life for all times and places and hence is not subject to being outdated or needing reform.
3.0 GENERAL REGULATIONS
3.01 A student shall be deemed to be a full-time undergraduate student of the university or a part-time or graduate student provided that they have paid their incidental fees
3.02 Members of MSA shall be eligible to hold office on MSA subject to section [15.09]
3.03 All elected and general members of MSA shall be students while in office
3.04 General Membership Eligibility
Any faculty, staff or student registered with UTSC of any background may join the MSA.
4.0 AREAS OF LEGISLATIVE RESPONSIBILITY
4.01 MSA shall legislate on all matters within its jurisdiction as set out by this constitution
4.02 MSA shall amend or append this constitution only in accordance with section 18.
5.0 MEMBERSHIP FEE
5.01 The annual membership fee to the MSA shall be $5.00 per person unless it is subject to section [17.02]
6.0 PROCEDURE FOR CALLING MEETINGS
6.01 MSA General Members Meetings:
(a) Meetings shall occur not less than twice per semester of each academic year
(b) Meetings shall be called by the Ameership or by a consensus of 2/3 of the MSA Board or general membership
(c) Members shall be notified of meetings either in writing or by phone at least five (5) days prior to the day of meeting
(d) Emergency meetings shall be permissible in extenuating circumstances, provided notice is posted in high traffic Muslim areas on campus, and every attempt is made to ensure that members receive 24 hours notice.
(e) The agenda shall be made available at each meeting, subject to section [12.02 (d)].
6.02 Executive and MSA Board Meetings:
(a) Meetings shall occur not less than once every two (2) weeks during the academic year
(b) Meetings shall be open to the public excepting when the MSA Executive shall decide by majority vote that a particular meeting shall be conducted in camera
(c) Meetings shall be called by the Ameership or by a consensus of 2/3 of the Executive and/or Board of Directors.
(d) The agenda of each meeting shall be made available a minimum of two (2) days prior to each meeting subject to section [12.02 (d)]
(e) Emergency meetings shall be permissible in extenuating circumstances provided notice is given in writing or phone and every attempt is made to ensure that members receive 24 hours notice
(f) Any member of the Executive shall reserve the right to call an emergency meeting, subject to section [6.02 (e)].
7.0 GENERAL MEETING PROCEDURE
7.01 Rules of conduct shall be outlined by the Ameership at the beginning of the first meeting of MSA each year, such as:
(a) respecting seating arrangements
(b) speaking only when called upon by the Chair
7.02 Any member may vote on any issue excepting when such vote is financial or procedural, subject to section [18.05].
7.03 The last general meeting shall be the Annual General Meeting (AGM), in which the Ameership and the Secretary/Treasurer shall present their Annual Reports, and Elections shall be held subject to section 15.
8.0 MSA BOARD MEETING PROCEDURE
8.01 This constitution, established in accordance with the Qur’an and the Sunnah, shall be the sole document governing MSA’ s behaviour.
8.02 Quorum shall consist of five (5) members of the Executive, including the Ameership and/or the Vice Ameership.
8.03 Proxies of any kind shall not be accepted.
8.04 Non-Executive members may be sponsored to speak by any Executive member at the beginning of each meeting, otherwise refer to section [8.05].
8.05 Time limit to speak for unsponsored non-Board member shall be three (3) minutes per meeting.
8.06 Only the Executive and Board of Directors shall reserve the right to vote.
8.07 The Executive and Directors, by a majority vote, may open issues for discussion and/or an Executive vote.
8.08 Any inter-executive conflict, complaint or disagreement shall be brought up and discussed only in camera in an Executive meeting, and shall be kept in strict confidence by the Executive.
8.09 Any MSA Board member who is absent from three (3) consecutive meetings shall be deemed to have resigned, unless satisfactory reason for such an absence is given to the Ameership, no later than two (2) days prior to a meeting.
8.10 Chairing:
(a) Meetings shall be chaired by the Ameership. In the absence of the Ameership, the Vice Ameership shall chair all meetings. Other MSA Board members shall also be allowed to hold chair as requested by Ameership and/or Vice-Ameership.
(b) The Chair shall be responsible for maintaining order and ensuring that the agenda is discussed in a complete and efficient manner.
(c) The Chair reserves the right to open issues for discussion and/or an Executive vote, subject to section [8.07].
(d) The Chair shall reserve the right to veto any vote, excepting when the rest of the Executive unanimously agrees that the veto is unwarranted .In such circumstances, decisions shall be subject to section [10.02]
9.0 COMPOSITION OF THE MSA BOARD
9.01 The MSA shall consist of:
(a) Three (3) senior advisors
(b) Five (5) Executive positions: President, Vice-president brothers, Vice-president sisters, Treasurer, Secretary
(c) Ten (10) Directors: two (2) Events Coordinators (1 brother and 1 sister), two (2) Dawah Commissioners (1 brother and 1 sister), one (1) Internal Relations Officer, one (1) External Relations Officer, one (1) Academic Affairs Director, one (1) Religious Accommodations Director (1 brother) , one (1) Human Resource Coordinator and one (1) Social Services Director .
(d) Five (5) Committee Heads: Ramadhan, Islam Awareness Week/Days, Website coordinators, Fundraising Team, Newsletter team.
10.0 Structure and Duties of the Senior Advisors
10.01 The Senior Advisors shall be appointed by the outgoing executive and shall consist of three (3) past executives of the MSA.
10.02 In case of a disagreement between the Executive and the Ameership, the Senior Advisors have the power to veto a presidential decision if appealed by 2/3 of the Executive.
10.03 In case of a disagreement between the Executive and the Board of Directors, the Senior Advisors have the power to veto an executive decision if appealed by 2/3 of the Board of Directors.
10.04 Senior Advisors must be available for consultation with the MSA, specifically the Ameership on a regular and consistent basis.
10.05 If a decision can not be reached between the three (3) Senior Advisors and the Ameership, the involvement of a higher Islamic authority (i.e. Imaam, Islamic Scholar.) shall be sought and final decision shall be taken under that advice.
11.0 Structure and duties of the Executive as a body
11.01 The Executive members shall be an elected body and shall consist of:
The Ameership (brother or sister), The Vice Ameership (1 brother and 1 sister), the Secretary (1 brother or sister) and Treasurer (1 brother or sister).11.02 The Executive shall be responsible for the direction and management of the affairs of MSA in accordance with the provisions of this constitution.
11.03 The Executive body shall have the power to vote and make the final decisions on any issues pertaining to the MSA while insuring the smooth running and harmony of the MSA team.
11.04 The Executive shall strive to adhere to an Islamic code of conduct at all times that will positively influence the rest of the membership. Interference in the private affairs of any Executive member, where MSA is not being represented, will not be tolerated.
11.05 Every Executive member shall be responsible for security at all MSA events, subject to section [4.01]
11.06 Formulating and supervising projects and programs to promote the aims and purposes of MSA along with the Board of Directors.
11.07 Term of office of each Executive shall subject to section [15.09]
12.0 Duties of Individual Executive Positions
12.01 The Ameership shall:
(a) Act as the official representative of MSA at all occasions and provide leadership and guidance to the Executive and MSA,.
(b) Ensure that the Executives and Board of Directors carry out their respective duties as outlined in subject [11-14]
(c) Supervise and ensure the smooth operation of MSA, which includes peacefully resolving any conflict within the MSA Board and reviewing all MSA documentation.
(d) Chair each Executive and General meeting, subject to section [8.10],
(e) Have certain veto-powers subject to section [8.10 (d)],
(f) Act on his/her own authority only if an Executive or General meeting cannot be called subject to sections [6.01 (d)] and [6.02 (e)]. This may include making emergency decisions such as delegating duties and/or special powers to an Executive member
(g) Be responsible to the Executive and MSA for all of his/her actions as their representative,
(h) Prepare and present an annual report to MSA at the Annual General Meeting,
(i) Be a signing officer of MSA.
(j) Must have served one year on the Executive prior to being eligible, unless no former member of the Executive member is willing to take on the position. The President shall be chosen by a combined vote from the Executives from the previous year, and the newly elected Executives before the new term commences.
(k) Must cooperate with the Senior Advisors under section [10.0]
(l) Have the power to appoint any general member to an executive position that has not been filled in by a by-election, subject to the approval of the Executive by a 2/3 majority vote.
12.02 The Vice-Ameership shall:
(a) Assist the Ameership with all designated duties and responsibilities
(b) Shall be in charge of presiding over the Board of Directors and serve as the liaison between them and the Executive.
(c) Assume all duties and responsibilities of the Ameership in his/her absence as assigned by the Ameership or if the President is incapacitated, by a vote of 2/3 of the MSA Board.
(d) Prepare the agenda for each Executive and General meeting in consultation with the Executive, Board of Directors and the general membership,
(e) Book rooms for all events, meetings and prayers and be responsible for any parking arrangements
(f) Be responsible for any administrative correspondence not handled by the Internal and External Relations Officers.
(g) Be signing officers of MSA.
12.03 The Secretary shall:
(a) Prepare and type an accurate account of each Executive and General meeting in the minutes to be distributed to the Executive and, if requested, to general members, at the next meeting.
(b) Type and distribute the agenda for each Executive meeting subject to section [6.02 (d)].
(c) Transfer the minutes and other records to the incoming Secretary.
(d) Maintaining a list of the members with their names, email addresses and updating the list at least once in a period of two months.
(e) Maintaining a list of members eligible to vote in the election. This list shall be prepared at least ten days before and at most two weeks before the day of the election and be given to the CRO of the elections committee
(f). Training the new General Secretary once elected and handing over the responsibilitiesg) Recording minutes and supervising the activities of the various committees meetings.
12.04 The Treasurer shall:
(a) Shall maintain all documentation and receipts of incoming and outgoing funds from the MSA account, maintain a ledger of transactions, auditing and balancing said ledger in reference to account statements issued by the university and shall reconcile all reimbursements that may occur in the conduction of MSA business
(b) Minimize event expenditures and shall also advocate alternative funding possibilities as well as cost-minimizing strategies
(c) Maintaining a working relationship, along with the External Relations Officer subject to section [13.04], with potential sponsors and donors by utilizing such sponsorships and donations when possible, maintaining an up-to-date portfolio, providing sponsors and donors with timely invoices specifying the exact amount and nature of their sponsorship or donation, recording and documenting all sponsorships and donations made to the MSA
(d) Create a budget for all proposed events and shall work with the President to resolve any emergency funding issues with a detailed update to the executive board members at the following executive board meeting
(e) Be a signing officer of MSA
(f) Maintain a maximum of $50.00 in petty cash, reimbursing only when proof of purchase is provided, subject to section [17.05]
(g) Prepare an annual report of the financial position of MSA for the General Members meeting, including original net worth, revenue generated, expenditures incurred, amount owing, accounts receivable and funds remaining ,in conjunction with the Executive and Board of Directors
(h) Disperse no funds of MSA except as authorized by the Executive or the Ameership
(i) Transfer all assets, books and other financial records to the incoming Treasurer
13.0 Duties of the Board of Directors
13.01 The Da’wah Commissioners shall:
a) Be appointed by the Outgoing Executive through an application process and shall consist of one male and one female.
(b) Be responsible for da’wah internally (within MSA community) and externally (within the campus).
(c) Organize a minimum of 1 external dawah event ( eg.: cafe night, IAW, lecture, etc.) per semester and establish dawah table and materials needed on a consistent basis.
(d) Organize and supervise all halaqas and internal MSA dawah events such as lectures, Islamic classes and creative initiatives to raise the islamic knowledge and spirits of the general membership.
(e) Establish the criteria and procedure for enforcing Islamic conduct at events in consultation with the Ameership,
(f) Enforce Islamic conduct as outlined in subsection [13.01 (e)] in absence of the Ameership, in case of emergency.
13.02 The Events Coordinators shall:
(a) Be appointed by the Outgoing Executive through an application process and shall consist of one brother and one sister.
(b) Be responsible for designing an event curriculum that satisfies the spiritual, educational, social, communal and financial needs of the MSA. This curriculum shall require the approval of the MSA executive board on a per event basis. The events shall reflect the mission of the MSA and must be acceptable within the rules and regulations of Islam.
(c) Be responsible for planning and implementing at least two (2) social events per semester.
(d) Must chair over the Ramadhan committee in organizing Iftar and work closely with the Da’wah Commissioners in organizing Ramadhan dawah events.
13.03 The Internal Relations Officer shall:
(a) Be the representative of the MSA to the Campus Society which includes but is not limited to other campus clubs, organizations and publications (i.e: campus media).
(b) Serve as the main liaison between the MSA Board and the general members.
(c) Communicate the internal activities of the MSA (i.e: events, executive decisions affecting members, by-monthly electronic newsletter) to the general members.
(d) Be the first line of contact for the general members when concerning complaints about the MSA.
(e) Ensure that total coverage of advertising campaigns are completed a minimum of two (2) weeks prior to an MSA event.
(f) Prepare advertising material for other directors or committees at their request and by the approval of the executive.
(i) A 48 hour notice has to be given to the IRO in producing a one (1) page flyer by any other member of the MSA board.
(ii) a minimum of 7 days notice must be given to the IRO for producing any advertising consisting of more then one (1) page.
(g) Supervise website coordinators in completing tasks (i.e. posting announcements, flyers, ads, etc. on website).
13.04 The External Relations Officer shall:
(a) Serve as a liaison between the MSA Board and the off-campus community which consists of other MSAs, Muslim organizations, Masjids, etc.
(b) Serve as the public representative of the MSA and thus shall compose all correspondence (e.g.: press releases, sponsorship letters, etc) from the MSA to the public with the approval of the Executive Team.
(c) Be responsible for acquiring sponsors for the MSA on a regular basis, in close collaboration with the Vice-Presidents and Treasurers subject to subsection [12.04(c)].
(d) Be responsible for ascertaining and accommodating guest speakers at the request of the Executive and/or Directors.
13.05 The Religious Accommodations Director shall:
(a) Be a brother appointed by the outgoing Executive through an application process.
(b) Be accountable for looking after all arrangements for Jum’a including selecting/recruiting khateebs for each Friday.
(c) Be responsible for arranging Multi-faith Prayer room bookings for five (5) prayer times and for special occasions, example Ramadan, Taraweeh etc.
(d) Maintain cleanliness and order of the prayer room at all times and shall ensure that all materials posted therein be approved by the MSA executive Board.
13.06 The Academics Affairs Director shall:
(a) To enhance the academic standing of Muslims on campus by addressing issues pertinent to scholastic success (through the organization of seminars, workshops, etc).
(b) Accumulate and archive past exams, assignments, lab reports, etc, making them readily available for general member use.
(c) Organize a minimum of one (1) academic seminar, workshop, event, etc. per semester.
(d) Set up a scholarship fund for the highest academic achiever on the MSA executive and Board of Directors. Scholarship amount shall be subject to change in consultation with the External Relations Officer.
(e) Preside over the newsletter (Al-Risalah) Committe and shall make sure that all printed/published work is in accordance with Mainstream Islamic Principles.
13.07 The Social Services Director shall:
(a) Advance specific MSA humanitarian causes by means of charity and fund raising as approved by the MSA Executive.
(b) Collaborate with external or on-campus organizations in raising awareness and/or funds for specific causes.
(c) Assist MSA members with social needs, including housing, halal food alternatives, etc.
13.08 The human Resource director shall:
(a) Function as the volunteer recruiting agent for the MSA and shall maintain a database of all volunteers from the general members which must be updated once every month.
(b) Provide volunteers to other members of the Board of Directors on a per event basis.
c) Operate as a link between the MSA and High School MSA’s in the Scarborough region.
d) Organize and coordinate the yearly First year Orientation, subject to the approval of the Executive Board.
14.0 The committees
14.01 The IAW/IADs Committee shall:
(a) Work to coordinate, construct, and efficiently execute innovative ideas/plans for the purpose of spreading Islamic awareness on under the guidance of the Da’wah Commissioners.
14.02 The Al-Risalah Newsletter Committee shall:
(a) Function as the primary medium of creative expression for the MSA community.
(b) Have an executive appointed position of editor-in-chief who shall work under the guidance of the Academic Affairs Director as outlined in Section [13.06 (e)].
14.03 The Ramadan/Iftar committee shall:
(a) Organize and provide iftars for the MSA members under the supervision of the events coordinators.
(b) Be headed by an Iftar coordinator who will be in charge of securing food sponsors and donors for the month of Ramadan.
(c) Coordinate Ramadan da’wah initiatives along with the Da’wah Commissioners14.04 The Fund-Raising Committee shall:
(a) Work under the direction of the treasurer as outline under subsection [12.04 (h)]
(b) Be lead by a fund-raising committee head who will brainstorm, implement and execute fund-raising initiatives
(c) Work in coordination with any Directors who are planning events in order to meet budget requirements.
15.0. ELECTIONS PROCEDURE
15.01 Annual elections of MSA shall take place the next business day after the Annual general members meeting, no less than eight (8) week(s) prior to May 31 of each year.
15.02 Notice of the date of elections and nomination period shall be posted in prominent places no less than three (3) weeks in advance of said elections.
15.03 No less than four (4) week(s) in advance of the elections, the Executive shall select a Chief Returning Officer (CRO) from the general membership to preside over the elections. Within one week of appointment, the CRO shall then appoint three (3) Trustees from the general membership, subject to the approval of the Executive. The CRO and the Trustees shall not be candidates in the elections and may not sign any nomination forms or vote in the elections, unless subject to section [14.04].
15.04 The CRO and the Trustees shall be bound to form the Elections Committee. The Elections Committee shall be responsible for preparing a nomination form, receiving nominations, including setting up and supervising a nominations station in a prominent and high Muslim traffic area, preparing and issuing ballots, supervising the ballots, counting the ballots, and declaring the results. In the case of a tie, the three Trustees shall cast the deciding votes outlined in section [15.04]
15.05 Nomination Procedure:
(a) Nomination period shall begin three (3) weeks and close one (1) week prior to the election date.
(b) Nominations must be in writing and bear the name and contact of the nominee; the name, contact and signature of the nominator; as well as the names and signatures of ten (10) general members, subject to sections [3.0] and [16.04].
(c) Potential candidates shall not be permitted to nominate themselves.
(d) Candidates shall be permitted to campaign and/or lobby for support during the allotted campaign time period during the week following nominations.
(e) All Ameership (Presidential) nominations shall be subject to approval by the outgoing Executive under the terms below. Terms of disqualifications of an Ameership nomination are:
(i)The Ameership must be bound by the Qur’an and the Sunnah as well as section [2.01]
(ii)A written notice of disqualification must be made available outlining the reasons of disqualifications.
(f) All candidates shall be notified of their status by the CRO no less than five (5) days prior to the elections.
(g) A Scrutineer shall be appointed by the Executive from the general membership, upon the approval of all eligible candidates, no less than three (3) days prior to the elections. The Scrutineer will help oversee the counting of ballots, but shall not be allowed to come in direct contact with the ballots or tally sheets, and shall not be allowed to vote. The Scrutineer may not be a candidate, Trustee or CRO.
(h) Any disqualified candidates (excluding any Ameership nominees) shall be given the opportunity to appeal no less than three (3) business days prior to the elections, by submitting, to the outgoing Executive, a clear and concise written appeal and petition signed by at least 25 of general MSA members.
(i) Disqualified Ameership nominees must submit a clear and concise written appeal (addressing the reasons of disqualification) and petition signed by 25 of general members within ten (10) business days prior to elections to the MSA Senior Advisors.
(j) The final decision on the status of all Ameership appeals shall be made by an Islamic scholar, previously appointed by the outgoing Executive for this purpose, in a 2/3 majority vote. The decision shall be conveyed by the CRO to the nominations in question, no later than the first (1st) day of campaigning.
15.06 Campaigning Procedure:
(a) During the election campaign, running candidates shall be disqualified under the terms below:
(i) Negative Campaigning
(ii) Campaigning outside of posted dates
(b) All disqualification shall be handled by the CRO/DRO under subsection [15.05 (h)]
15.07 Voting Procedure:
(a) General members may elect all members of the incoming Executive during allotted times
(b) Voting shall be conducted by secret ballot.
(c) Positions for which there is only one candidate shall be placed on the ballot for affirmation or rejection by the electorate.
(d) All Electors must be UTSC students and paid members of the UTSC MSA.
(e) All ballots must be clearly marked according to the instructions provided on the ballot as decided by the Elections committee under section to [15.04].
15.08 Procedure for Counting Ballots and Declaring Results:
(a) Only a ballot which was supplied to the elector by the CRO shall be accepted as a valid ballot at the count.
(b) Following voting, the Election Committee shall collect the ballots and proceed to a private area, with the Scrutineer, to count the ballots.
(c) The CRO shall oversee the counting process. One Trustee shall count aloud the number of valid ballots cast for each candidate, while the other two Trustees record these results independently. The individual tallies of the Trustees must be equal or the process must be repeated. The process must also be repeated at the request of the Scrutineer
(d) The CRO shall make a note in the poll record of every objection, as outlined under section [14.06 (d) and (e)], to a ballot by the Scrutineer. The Election Committee must make a unanimous decision on a ballot’s validity.
(e) Following counting, the CRO shall announce only the names of the new Executive and shall provide detail ballot counts to candidates upon request (within 72 hours).15.09 The new Executive shall take office on the final academic day of the Winter Session for a period of one year.
15.10 Any elected positions on MSA which become vacant during the academic year for any reason must be filled through a by-election called by the current Executive no later than three (3) weeks of the vacancy, and shall be held according to section [15.0]
16.0 BY-ELECTION PROCEDURE
16.01 By-elections shall be called by the Executive no less than three (3) weeks of a vacancy during the academic year, and shall be held according to this article.
16.02 Notice of the date of by-elections and nomination period shall be posted in prominent places no less than three (3) weeks in advance of said elections.
16.03 Nomination period shall begin two (2) weeks and close one (1) week prior to the by-election date.
16.04 Nominations must be in writing and bear the name and signature of the candidate as well as the names and signatures of ten (10) general members, subject to section [16.05].
16.05 Potential candidates shall not be permitted to nominate themselves.
16.06 Candidates shall not be permitted to campaign or lobby for support.
16.07 No less than one (1) week before the by-election date, the Executive shall interview each nominee.
16.08 Once each nominee has been interviewed, the Executive shall fill the vacancy by a 2/3 majority vote.
16.09 Within one week of voting, the Executive shall announce their decision to the general body. The Executive’s decision shall be final.
17.00 FINANCES
17.01 The signing officers of MSA shall be the Treasurer and any one of the Ameership or the Vice Ameership. In the unavoidable absence of the Treasurer, the Ameership and the Vice Ameership will be the signing officers.
17.02 The Executive shall determine the annual MSA membership donation amount each year.
17.03 An annual budget of MSA’s revenues and expenditures for the year shall be prepared (subject to section [12.04 (g)]) and approved by 2/3 of the Executive.
17.04 Once the annual budget is approved, expenditures that fall within the budget may be approved by a 2/3 majority Executive vote.
17.05 All loan expenditures exceeding $300.00 must be pre-authorized by 2/3 of the Executive and a written contract must be signed by the borrower and two (2) signing officers of the Executive Board.
(i) Within one (1) week following the signing of the above written contract, the borrower shall submit all proof of purchases/expenditures and remaining sum of money.
17.06 Sums under $300.00 may be paid in advance but must receive approval by 2/3 of the Executive for reimbursement prior to purchase.
18.0. REMOVAL FROM OFFICE
18.01 An Executive member shall be reprimanded by the Executive, and upon repetition, be subject to dismissal for:
(a) violation of section [8.08],
(b) slander against another Executive member(s) or general member(s),
(c) usage of profanities, derogatory or discriminatory language in conversation pertaining to MSA, its affairs, or membership,
(d) incompetence or willful negligence of duty.
18.02 Removal from office shall be accomplished by a 2/3 majority Executive vote after charges and specifications against the affected member have been presented to him/her at a previous Executive meeting, subject to section [17.03].
18.03 After consultation with the aggrieved parties, the Ameership shall write up and present a list of charges against the affected member, to the Executive, at the next meeting. This shall activate section [17.02].
18.04 Any Executive member shall be deemed to have resigned, subject to section [8.09].
19.0 Constitutional Amendment Procedure
19.01 If it becomes necessary to amend this constitution, a notice of intent to amend the constitution, and written copies of the proposed amendment(s) must be presented to the Executive at an Executive meeting.
19.02 Proposals for all constitutional amendments shall be subject to the approval of 2/3 of the Executive, subject to section [18.05].
19.03 Within one (1) week following approval, approved proposals shall be advertised in prominent places on campus for two (2) weeks.
19.04 A meeting shall be held no later than three (3) weeks after the proposal for an amendment has been approved, and must be subject to a vote in accordance with sections [18.05] and [18.06].
19.05 Proposed amendments that are of a non-procedural or non-financial nature must be passed by a 2/3 majority of the Executive to take force.
19.06 Proposed amendments that are of a procedural or financial nature must be passed by a majority vote (51%+) of the general membership to take force.
20.0 Food Handling on Campus
Events involving the sale and/or serving of food shall adhere to food handling requirements in conformity with Provincial and Municipal Health Regulations and all Campus Food Handling Guidelines
